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Singapore Company Reporting Responsibilities and Deadlines

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Singapore Company Reporting Responsibilities and Deadlines

Pursuant to the provisions of the Singapore Companies Act, a Singapore private limited company is required, during its period of existence, to convene an annual general meeting and file its annual return within the prescribed period each year, and to prepare unaudited financial statements (if exempted from audit), or appoint an auditor to audit its annual financial statements.

In addition, if there are changes to the company’s particulars, such as company name, share capital, directors, or other matters, the company must file such changes with the Accounting and Corporate Regulatory Authority (ACRA) within the prescribed timeframe.

Furthermore, pursuant to the Singapore Income Tax Act and Goods and Services Tax Act, a company is required to file its Estimated Chargeable Income within three months after the end of its financial year, and to file its corporate income tax return on or before 30 November each year.

Failure to file on time or to comply with the prescribed filing requirements may result in penalties or other regulatory sanctions against the company or its directors. To assist companies and directors in fulfilling their compliance obligations, Kaizen has compiled the following summary of the routine and statutory compliance obligations of a Singapore private limited company.

(1) Filing and Registration Matters under the Companies Act
(2) Filing Matters under the Income Tax Act
(3) Filing Matters under the Goods and Services Tax (GST) Act
(4) Employer's Filing Obligations
(5) Change of Particulars for Work Pass Holders

Warm reminder from Kaizen: Companies, directors, and all persons with filing obligations are kindly reminded to complete all filing obligations within the statutory deadlines. Should there be any changes occur, please feel free to consult Kaizen promptly for assistance to avoid penalties.

  1. Filing and Registration Matters under the Companies Act

    According to the provisions of the Singapore Companies Act, if there are changes to the company’s registration particulars, the company must file the changes with the Accounting and Corporate Regulatory Authority (ACRA) within the statutory period after the change takes effect. The changes requiring registration include, but are not limited to:

    No.

    Registration and Reporting

    Deadline

    Remarks

    1

    Statutory Filing Matters

    Annual Return

    Within 7 months after the end of the financial year

    Annual General Meeting

    Within 6 months after the end of the financial year.

    Financial Statements

    Same as Annual Return

    2

    Change of Particulars

    Company name

    Within 14 days after the change

    (1)    Particulars of corporate shareholders includes company name, registered address, registration number, shareholding structure, etc. Information of individual shareholders includes name, passport number, correspondence address, residential address, email address, and contact number, etc.

    (2)    A nominator refers to the actual instructing person or behind‑the‑scenes party who appoints a proxy director or proxy shareholder.

    Registered office address

    Principal business activities

    Constitution

    Registered capital, paid up capital, denomination of share capital

    Number of shares (increase/decrease of shares, consolidation/division of shares)

    Transfer of shares

    Director/nominee director or his/her personal particulars  

    Alternate director or his/her personal particulars (if any)

    Auditor or his/her personal particulars

    Secretary or his/her personal particulars

    Data Protection Officer or his/her personal particulars

    Personal particulars of shareholder (Note 1)

    Chief executive officer or his/her personal particulars (if any is registered)

    Financial year end date

    Changes of ultimate controlling person and nominator, including particulars (Note 1 & Note 2)

    Within 2 business days from the date updating its private register(s)

    The company must update its private register(s) within 7 calendar days from the date of being informed of a change.


  2. Filing Matters under the Income Tax Act

    In addition to the filing/registration matters prescribed under the first paragraph of the Companies Act, the company is also required, pursuant to the provisions of the Income Tax Act, to file and pay corporate income tax on time. The specific matters and deadlines are set out in the table below.

    No.

    Registration/Reporting

    Deadline

    Remarks

    1

    Estimated chargeable income

    Within 3 months after end of accounting year

    If the revenue is below SGD 5 million and the estimated chargeable income is zero, no filing is required.

    2

    Corporate income tax (CIT) return

    30 November

    3

    Payment of CIT

    Within 1 month after issue of assessment


  3. Filing Matters under the Goods and Services Tax (GST) Act

    When a company’s taxable supplies exceed SGD 1 million, the company must register for GST within one month, and thereafter file GST returns within one month after the end of each quarter.

    No.

    Registration/Reporting

    Deadline

    Remarks

    1

    GST Taxpayer

    Within one month after the taxable supplies exceed SGD 1 million; in the case of voluntary registration, the application may be submitted at any time.

    Sales of last 12 months/projected sales of coming 12 months

    2

    GST Return

    Within one month after the end of each accounting period

    The GST accounting period for Singapore companies is usually on a quarterly basis. For example, the filing and payment deadline for the first quarter is 30 April.

    3

    Cancellation of GST Registration

    Application must be made to IRAS within 30 days of the qualifying event

    Either compulsorily (when it no longer qualifies) or voluntarily (if it is not liable to be registered)


  4. Employer’s Filing Obligations

    If a company employs five or more employees, it must register AIS with the Inland Revenue Authority of Singapore (IRAS) by 1 March each year, reporting the total employment income (including bonuses, benefits in kind, and stock options) paid to each employee in the preceding calendar year.

    No.

    Registration/Reporting

    Deadline

    Remarks

    1

    CPF Acount

    When the company hires its first employee who is a Singapore Citizen or Permanent Resident

    2

    Contribution of CPF

    “Within 14 days after the wage payment period

    For example, if the company pays wages for June, the CPF contributions must be made on or before 14 July

    3

    Employee income return (AIS)

    1 March or before


  5. Change of Particulars for Work Pass Holders

    According to the regulations of the Ministry of Manpower (MOM) of Singapore, all holders of Singapore work passes must report and update their personal particulars with MOM within the statutory period. Failure to do so may result in suspension or revocation of the work pass, or other penalties.

    Deadline

    Visa Holder

    Charge of Particulars

    Within 5 days

    Holders of Employment Pass,

    S Pass, Dependent’s Pass,

    Work Permit, OnePass, EntrePass or holders any other passes

    Name

    Nationality

    Particulars of passport

    Marital status

    Residential address


    In addition to the above reporting obligations, a company is also required to pay the Skills Development Levy (SDL) for all employees holding work passes. The SDL shall be fully borne by the employer and must not be deducted from employees’ wages. Furthermore, such employees are required, under the regulations of the IRAS, to complete their individual income tax filing for the preceding Year of Assessment between 1 March and 18 April each year, with the deadline for paper filing being 15 April and for e‑filing being 18 April.

Disclaimer

All information in this article is only for the purpose of information sharing, instead of professional suggestion. Kaizen will not assume any responsibility for loss or damage.

If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.com or contact us through the following and talk to our professionals:

Email: info@kaizencpa.com
Tel: +852 2341 1444
Mobile : +852 5616 4140, +86 152 1943 4614
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