Malaysia Company Incorporation Basic Package
(1) |
Malaysia Company Incorporation - Pre- & Post-Incorporation (a) Answering client’s questions in respect of the registration and maintenance of a limited company in Malaysia; (b) Advising client on the structure of the proposed Malaysia company, such as the amount of registered capital; (c) Performing name availability search and reservation of the proposed name if it is available; (d) Preparation of incorporation documents, services agreement, nominee director agreement and registration forms; (e) Preparation of compliance corporate kit, including corporate stamps, common seal, share certificates, statutory registers and minutes book; (f) Preparation of first board resolutions, register of members, register of director and issue of share certificate; and (g) Preparation of board resolution to open a bank account (if required). |
(2) |
Corporate Secretarial Service Malaysia Companies Act requires all Malaysia companies to appoint a company secretary to handle on-going statutory compliance matters. The person acting as the company secretary must be a member of any one of the prescribed professional bodies or licensed by the CCM. Kaizen can provide a qualified named company secretary for your Malaysia Company to comply with the requirements. |
(3) |
Registered Office Kaizen will provide a Malaysia local address to be used as the registered office of your Malaysian company for one year. The registered address must be a physical address and may be different from the business address. Whenever mails arrive, Kaizen will provide a notification via email and information of sender of the mails will be provided. Unless otherwise instructed, Kaizen will forward mails once a month and a handling fee plus postage will be charged separately. |
(1) |
Assuming no licence or permit is required and exclusive of courier charge. |
(2) |
All our fees quoted also do not include GST or VAT, if applicable. |
No. |
Services |
Fee (USD) |
1 |
Nominee Local Director (Note 1) |
2,800 up/ p.a. |
2 |
Bank account introductory services (Note 2) |
750 |
3 |
Noatrisation and Legalisation of Corporate Documents (Note 3) |
TBA |
(1) |
A Malaysia registered private limited company requires a minimum of one individual director who has to be an ordinarily resident in Malaysia. Kaizen will provide a Malaysia local resident to act as the nominee director for your Malaysian company to satisfy the Companies Act requirement. It is noted that the Malaysia local resident director we provide will not be in any way involved in the operation and management of your Malaysia company. Our current fee for provision of nominee director service is USD2,800 per annum for company with an annual turnover of less than USD10 million and USD3,700 for company with an annual turnover/revenue between USD10 to USD50 million. For company with an annual turnover of more than USD50 million, fee will be negotiated. While we are providing the nominee director service, Kaizen will collect a refundable security deposit of USD2,500. The deposit will be fully refunded at the time when we cease to provide the nominee service. In addition, clients are required to provide a suitable indemnity to Kaizen so as to protect our nominee director(s). |
(2) |
Kaizen will assist you to open a corporate bank account with a leading international bank in Malaysia for your Malaysian company, including preparation of certified incorporation documents as required by the bank, visiting the bank with client, forwarding Internet banking password and security device to client. Please note that at least one director and all authorized signatories are required to come to Malaysia to meet with the bank officer personally for the purpose of due diligence. Please note it is the sole discretion of the banks to decide whether to accept an application. Kaizen does not assume any responsibility and no payment will be refunded should such an application being rejected by the banks. |
(3) |
Kaizen can arrange to have the registration documents of your Malaysian company notarisation by Notary Public and legalisation by the consulate general and designed attesting officers in Malaysia. Our fee for this service will be quoted upon request. |
|
(1) |
One copy of passport (or copy of NRIC for Malaysia Resident) and the latest proof of residential address (such as utility bill, telephone bill or bank statement issued within last three months); |
(2) |
One copy of passport (or copy of NRIC for Malaysia resident) and proof of residential address (such as utility bill, telephone bill or bank statement) in respect of each shareholder; if shareholder is another corporation, please provide incorporation documents and the identification and address proof in respect of each person holding more than 10% of shares in that corporation; |
(3) |
A group chart illustrating the chain of interest ownership between the Malaysian company and its ultimate beneficiary owner, if the shareholder of the proposed Malaysian company is another corporation. |
(4) |
A professional reference letter or banker’s reference or the latest 3 months bank statement of the individual and corporate shareholder; |
(5) |
A duly completed and signed incorporation order form (to be provided by Kaizen). |
Step |
Description |
Time |
1 |
Client places an order for incorporation with Kaizen and Kaizen issues an invoice to client for payment. |
1 |
2 |
Client delivers materials listed in Section 4 to Kaizen by email or post and arrange payment of service fees at the same time. |
Client’s Schedule |
3 |
Kaizen arranges with client to have the identification and address proof documents of the shareholder and director certified; Kaizen performs other KYC procedures. |
Client’s Schedule |
4 |
Kaizen performs name availability search and reserve the name if available. |
2-3 |
5 |
Kaizen prepares and delivers (by email) the incorporation documents to client for signing. |
1-2 |
6 |
Client arranges to have the incorporation documents signed by the directors and shareholders and then return the duly signed documents to Kaizen by courier or post. |
Client’s Schedule |
7 |
Upon receipt of the original signed incorporation documents, Kaizen files the documents with the CCM. |
1-2 |
8 |
Kaizen will receive the Certificate of Incorporation and incorporation documents from the CCM. |
2-3 |
9 |
Kaizen will proceed to place an order for the company stamps, common seal (if applicable) and printing of the Constitution (the whole set of documents together is known as company kit). |
2-4 |
10 |
Kaizen will arrange to deliver the Company Kit to your office. The whole registration process is then completed. |
1 |
|
Total: 4 days up |
|
(1) |
Certificate of Incorporation; |
(2) |
Four (4) copies of Constitution; |
(3) |
Original copy of share certificate(s); |
(4) |
Statutory Registers of the Company; |
(5) |
Common Seal (if applicable) and Company Stamp; |
(6) |
Minutes of first board meeting; |