Malaysia Company Incorporation (and Nominee Director) Package
(1) |
Malaysia Company Incorporation - Pre- & Post-Incorporation (a) Answering client’s questions in respect of the registration and maintenance of a limited company in Malaysia; (b) Advising client on the structure of the proposed Malaysia company, such as the amount of registered capital; (c) Performing name availability search and reservation of the proposed name if it is available; (d) Preparation of incorporation documents, services agreement, nominee director agreement and registration forms; (e) Preparation of compliance corporate kit, including corporate stamps, common seal, share certificates, statutory registers and minutes book; (f) Preparation of first board resolutions, register of members, register of director and issue of share certificate; and (g) Preparation of board resolution to open a bank account (if required). |
(2) |
Corporate Secretarial Service Malaysia Companies Act requires all Malaysia companies to appoint a company secretary to handle on-going statutory compliance matters. The person acting as the company secretary must be a member of any one of the prescribed professional bodies or licensed by the CCM. Kaizen can provide a qualified named company secretary for your Malaysia Company to comply with the requirements. |
(3) |
Registered Office Kaizen will provide a Malaysia local address to be used as the registered office of your Malaysian company for one year. The registered address must be a physical address and may be different from the business address. Whenever mails arrive, Kaizen will provide a notification via email and information of sender of the mails will be provided. Unless otherwise instructed, Kaizen will forward mails once a month and a handling fee plus postage will be charged separately. |
(4) |
Nominee Director A Malaysia company requires a minimum of one individual director who is ordinarily resident in Malaysia. Kaizen will provide a Malaysia local resident to act as the Nominee Director of your company to satisfy the requirements of the Companies Act. It is noted that the Nominee Director service is provided to meet the registration and maintenance requirements and the Nominee Director so provided will not be in any way involved in the daily operation and management of your Malaysia company. Also, Kaizen reserve the right to replace the nominee director as it think fit. |
(1) |
While acting as Nominee Director, Kaizen will collect a refundable security deposit of USD2,500. The deposit will be fully refunded without interest at the time when we cease to provide the nominee service. Your company can also provide a suitable indemnity, to protect our Nominee Director(s). Please note that we shall conduct our internal client due diligence review before providing the Nominee Director service and it will subject to our internal compliance officer's approval. Please note that the nominee director service fee may vary, depending on the client’s risk profile (the fee quoted in this package is the minimum service fee). |
(2) |
Please note that the above-mentioned fees included our professional services fee and government fee for incorporation but exclusive of courier charges, if any. |
(3) |
Assuming no licence or permit is required. |
(4) |
All our fees quoted also do not include GST or VAT, if applicable. |
|
(1) |
One copy of passport (or copy of NRIC for Malaysia Resident) and the latest proof of residential address (such as utility bill, telephone bill or bank statement issued within last three months); |
(2) |
One copy of passport (or copy of NRIC for Malaysia resident) and proof of residential address (such as utility bill, telephone bill or bank statement) in respect of each shareholder; if shareholder is another corporation, please provide incorporation documents and the identification and address proof in respect of each person holding more than 10% of shares in that corporation; |
(3) |
A group chart illustrating the chain of interest ownership between the Malaysian company and its ultimate beneficiary owner, if the shareholder of the proposed Malaysian company is another corporation. |
(4) |
A professional reference letter or banker’s reference or the latest 3 months bank statement of the individual and corporate shareholder; |
(5) |
A duly completed and signed incorporation order form (to be provided by Kaizen). |
Step |
Description |
Time |
1 |
Client places an order for incorporation with Kaizen and Kaizen issues an invoice to client for payment. |
1 |
2 |
Client delivers materials listed in Section 4 to Kaizen by email or post and arrange payment of service fees at the same time. |
Client’s Schedule |
3 |
Kaizen arranges with client to have the identification and address proof documents of the shareholder and director certified; Kaizen performs other KYC procedures. |
Client’s Schedule |
4 |
Kaizen performs name availability search and reserve the name if available. |
2-3 |
5 |
Kaizen prepares and delivers (by email) the incorporation documents to client for signing. |
1-2 |
6 |
Client arranges to have the incorporation documents signed by the directors and shareholders and then return the duly signed documents to Kaizen by courier or post. |
Client’s Schedule |
7 |
Upon receipt of the original signed incorporation documents, Kaizen files the documents with the CCM. |
1-2 |
8 |
Kaizen will receive the Certificate of Incorporation and incorporation documents from the CCM. |
2-3 |
9 |
Kaizen will proceed to place an order for the company stamps, common seal (if applicable) and printing of the Constitution (the whole set of documents together is known as company kit). |
2-4 |
10 |
Kaizen will arrange to deliver the Company Kit to your office. The whole registration process is then completed. |
1 |
|
Total: 4 days up |
|
(1) |
Certificate of Incorporation; |
(2) |
Four (4) copies of Constitution; |
(3) |
Original copy of share certificate(s); |
(4) |
Statutory Registers of the Company; |
(5) |
Common Seal (if applicable) and Company Stamp; |
(6) |
Minutes of first board meeting; |