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Q：
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What is a Common Seal?
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A：
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In Malaysia, a common seal is used by a company to imprint its name and registration number onto legal documents. It represents the company’s formal execution of documents and serves as the company’s official mark of authenticity for a body corporate.
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Q：
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What is an Official Seal?
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A：
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An official seal is a special seal that a company may use for documents outside Malaysia subject to the company’s constitution. It is essentially a replica of the company’s common seal, with the addition of the name of the place where it will be used.
When properly affixed to a document, the official seal has the same legal effect as the common seal.
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Q：
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Is Common Seal and Official Seal compulsory for a Malaysia Company?
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A：
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No. Both Common Seal and Official Seal are optional under the Companies Act 2016. Companies can execute documents without using a seal by having authorised officers sign the document.
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Q：
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Can a company have an Official Seal without a Common Seal?
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A：
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No. An Official Seal can only be created if the company already has a Common Seal, as it is essentially a duplicate of the common seal with additional wording.
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Q：
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Who is responsible for safeguarding the company seal?
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A：
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In Malaysia, the company secretary or authorised officer usually keeps custody of the common seal. The seal should only be used with proper authorisation from the company’s board of directors.
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FAQ
