KNOWLEDGE|
(1) |
Introduction to Form W-2 Form W-2 (Wage and Tax Statement) is an Internal Revenue Service (IRS) tax form used in the United States to report wages paid to employees and the taxes withheld from them. Employers must complete a Form W-2 for each employee to whom they pay a salary, wage, or other compensation as part of the employment relationship. |
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(2) |
Filing requirements Form W-2 must be completed by the employers. sent to employees and filing to the Social Security Administration (SSA). If over 250 instances of Form W-2 are being filed for the year, electronic filing is required. Form W-2 requires 4-6 copies: (a) Copy A – Submitted by the employer to the Social Security Administration. (b) Copy B – To be sent to the employee and filed by the employee with the employee's federal income tax returns. (c) Copy C – To be sent to the employee, to be retained by the employee for the employee's records. (d) Copy D – To be retained by the employer, for the employer's records. (e) Copy 1 – To be filed with the employer's state or local income tax returns (if any). (f) Copy 2 – To be filed with the employee's state or local income tax returns (if any). |
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(1) |
Introduction to Form 1099 Form 1099 is to prepare and file an information return to report various types of income other than wages, salaries, and tips (for which Form W-2 is used instead). such as reporting payments to independent contractors, rental property income, interest and dividend income, sales income, and other miscellaneous income. Commonly used forms in the 1099 series include 1099-NEC (non-employee compensation), 1099-MISC (miscellaneous income), 1099-INT (interest income), 1099-DIV (dividend income), and 1099-B (sales income), etc., this article focuses on 1099-NEC. If more than $600 is paid to a 1099 worker who provides services in a year, you will need to complete Form 1099-NEC. Form 1099-NEC generally applies but is not limited to the following situations: (a) Freelance work: Writers, editors, designers and other freelancers, whether operating as LLCs or sole proprietors, will receive a 1099-NEC for compensation received during a calendar year. (b) Contract work: Any contractors who aren’t paid as W-2 employees through a staffing firm (or otherwise have employment taxes withheld) will receive Form 1099-NEC. (c) Independent services: Any small businesses doing things like web design, legal or accounting work, or network administration services will likely be subject to this type of reporting. |
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(2) |
Filing requirements Each payer must complete a Form 1099 for each covered transaction. Three or four copies are made: one for the payer, one for the payee, one for the IRS, and one for the State Tax Department, if required. Payers who file 250 or more Form 1099 reports must file all of them electronically with the IRS. If the fewer than 250 requirement is met, and paper copies are filed, the IRS also requires the payer to submit a copy of Form 1096 (If you submit electronically, you do not need 1096). |
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ITEM |
W-2 |
1099 |
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Time of filing |
Before January 31 of the following year |
Before January 31 of the following year |
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Taxpayer |
Employees who receive regular wages and employee benefits
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Independent contractors, freelancers, or gig workers, etc
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Applicable conditions |
1.Income, Social Security, or Medicare tax was withheld. 2.Payments of $600 or more for the year. |
Payments of $600 or more for the year. |
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Tax liability |
Employers withhold federal income tax, Social Security and Medicare taxes, and state income tax from employees’ paychecks |
Employers do not need to withhold taxes, taxpayers pay their own taxes |
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Tax |
1. Federal income tax and state income tax, withholding according to the applicable tax bracket; 2. Social Security Tax and Medicare Tax: 7.65%; 3. Miscellaneous taxes (such as disability insurance, etc.) required by some states. |
1. Taxpayers need to pay the corresponding federal income tax and state income tax when filing their personal income tax returns at the end of the year; 2. Social security tax and medical insurance tax 15.3% (including 7.65% borne by the employer); 3. Miscellaneous taxes required by some states (such as disability insurance, etc.). |
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Disclaimer All information in this article is only for the purpose of information sharing, instead of professional suggestion. Kaizen will not assume any responsibility for loss or damage. |
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