Japan Shitenn (Branch) Registration Procedures and Fees
Unless otherwise indicated, the Japan Shitenn stated in this quotation refers to a branch office (Japan Branch Office) that formed and incorporated in Japan in accordance with the Japan Companies Act.
Summary
Our fee for the registration of a Japan Shitenn (Japan branch office) is
¥ 640,000 (only a Japanese representative can be selected for the proposed Japan branch office). The fees quoted include the service fees provided by Kaizen, such as preparation of the affidavit and other related documentation. For details, please refer to Section 1 of this quotation.
According to the Japan Companies Act, the representative of the Japan Shitenn must have a residential address in Japan. Therefore, during the incorporation of the Japan Shitenn, the foreign company shall select at least a representative with a residential address in Japan (The representative can be a Japanese or a foreigner who legally reside in Japan). In addition, the Japan Shitenn shall have a registered address in Japan. Our registration fee does not include the registered address services. The fee for the service is listing in Section 2 of this quotation.
For the incorporation of the Japan Shitenn, the investor needs to provide the Articles of Associations, registration documents (such as business license, etc.) of the parent company, the parent company documents shall be notarized at the investor’s location and it may require to translate into Japanese language based on the actual situation. Furthermore, the Japanese representative is required to provide their stamp certificate. For the required documents and materials, please refer to Section 5 of this quotation.
The registration of the Japan Shitenn takes around 4 to 5 weeks (Excluding bank account opening time).
The fees quoted are applicable to the Shitenn which does not require an additional license or permit. If the business to be carried out by the Japan Shitenn requires an extra license or permits, Kaizen could provide the service to apply for such license or permit and the fees will be quoted upon request. Please note that this quotation is limited to the registration of Shitenn in Tokyo, Japan. For the Shitenn registered in another city of Japan, the fees will be adjusted appropriately.
1.
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Service Fee for the Japan Shitenn
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Our fee for the registration of a Japan Shitenn (Japan branch office) is ¥ 640,000 (only a Japanese representative can be selected for the proposed Japan branch office). The fees include the service fees provided by Kaizen and the government registration fee. The service items are listed as below.
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(1)
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Registration and Related Services
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Preliminary check of intended name. The name of the Japan Shitenn shall same as the parent company, so shall check the availability of the parent company.
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Preparation of the affidavit (Affidavit shall be notarized at the investor’s location).
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Preparation of the board of resolution regarding the registration of Shitenn.
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Preparation of the employment commitment letter of the representative.
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Submit the registration documents, pay for the registration license tax and registration fee to the Japanese Legal Affairs Bureau.
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Obtaining a copy of register form and a seal certificate.
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Submit a notice of opening to the District Government, Taxation Bureau, and Duty Office.
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Preparation of the company registration documents, including the company stamp and the company registration documents.
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Note:
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（a）
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This quotation excludes the courier fees incurred, if any.
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（b）
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The quotation is applicable for the Japan Shitenn with a representative. If the Shitenn to be incorporated are having two or more representative, Kaizen shall adjust the service fees appropriately.
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2.
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Optional Services
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(1)
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The notarization of the investor registration documents
During the registration of the Japan Shitenn, the parent company needs to provide the Articles of Association and the registration documents (such as business license), the documents shall be translated in Japanese Language, and shall be notarized at the parent company’s location. This quotation excludes the translation service, Kaizen could provide the translation service and notarization service and the fee will be quoted upon request.
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(2)
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The registered address of the Shitenn
Every Japan Shitenn must have a registered address. Kaizen could assist by providing a Japanese virtual office or a physical office as the registered address. The virtual office could only use for registration and could not use to open a bank account. The fee for the virtual office is ¥ 120,000 and above for a year (Excluding of tax and deposit) and the fee for the physical office is ¥ 1.2 million and above for a year (Excluding of tax and deposit), the specific fees is depending on the area of the rental unit of client. Upon receipt of the rental unit designated by the client, Kaizen will assist to check the current price and feedback to clients.
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(3)
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The bank account opening for Shitenn
The representative of the Japan Shitenn needs to go to the bank directly for the bank account opening matters in Japan. Our service fee for assisting you to open a bank account in Japan is JPY 420,000. In the process for bank account opening, Kaizen will assist in making appointment, preparing the application documents and providing related consultation. The result of opening an account depends on the decision of the bank, Kaizen does not guarantee the results. If the corporate bank account cannot be opened, Kaizen will refund 70% service fee (JPY294,000) to client.
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3.
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Payment Term and Payment Methods
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Upon received the order form, Kaizen will issue an invoice for client settlement. Kaizen will require full payment in advance. Kaizen currently accepts Hong Kong Dollar check, cash or TT and credit card through PayPal.
If China or Taiwan official tax invoice is required, Value-Added Tax or Business Tax at the prevailing rate in the respective jurisdiction will be charged. If payment is made by PayPal, an additional 5% of handling fee will be charged.
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4.
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Basic Structure for the Japan Shitenn
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(1)
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Consists of at least a representative with local address in Japan. The representative can be a Japanese or a foreigner who legally reside in Japan.
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(2)
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The Japan Shitenn to be incorporated must have a registered address in Japan and the lease agreement shall be provided (To be provided by Kaizen if clients entrust Kaizen to rent the office).
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(3)
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The Japan Shitenn is not needed to remit the capital. Since the Japan Shitenn deemed as part of the parent company, so the capital of the Japan Shitenn shall same as the parent company.
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5.
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Required Documents and Materials
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(1)
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The articles of associations, certificate of incorporation of the parent company. The documents shall translate into Japanese Language and shall notarize at the parent company’s location.
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(2)
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The passport copies of the representative director of the parent company (if the representative director of the parent company is a Chinese, a copy of Identity Card shall be provided).
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(3)
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The copy of the passport and the signature certificate of the Shitenn representative (If the Shitenn representative is foreigner resides in Japan, the passport copy and the signature certificate shall be provided, the signature certificate shall receive at the representative’s location notary officer).
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(4)
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The registered address and the lease agreement of the Japan Shitenn.
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6.
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Procedures with time frame for the registration of the Japan Shitenn
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Under normal circumstances, the registration of Shitenn takes around 4 to 5 weeks. The specific registration time depends on the approval time by the Japan Legal Affairs Bureau.
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Item
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Procedure
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Working Days
(Estimated)
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1
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Clients could mail out the required documents and materials stated in
Section 5 by using E-mail, fax or mail, the courier fee shall responsible by
clients. Client shall arrange to pay for the service fee.
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Client’s
Schedule
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2
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Preliminary
check of company name
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1-2 days
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3
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Kaizen
arranges to rent a Japan address (Virtual office or physical office) and
prepare for a lease agreement (If entrust Kaizen to rent a Japanese virtual
office or physical office)
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5-8 days
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4
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Kaizen assist
to prepare the affidavit and the registration documents for clients to sign
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10-15 days
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5
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Clients notarize for the investor’s identification documents
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Client’s
Schedule
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6
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Clients signed
on the registration documents and delivery the documents and the notarized
documents to Kaizen
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Client’s
Schedule
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7
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Kaizen
arrange to engrave the stamps
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2 days
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8
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Submit the
registration documents to the Japanese Legal Affairs Bureau
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12-14 days
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9
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Japan Legal
Affairs Bureau notify to receive the copy of business license certificate and
official stamp certificate
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2-3 days
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10
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Submit a
notice of opening, a copy of Articles of Associations and the copy of the
business license certificate to the District Government, Tax Bureau, and Tax
Office
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5-7 days
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11
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Kaizen sending
documents for bank officer pre-approval
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At least 2 to 3 weeks
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12
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Kaizen
assist to handle the bank account opening, the representative needs to open a
bank account in person
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At least 6 to 8 weeks
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13
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Preparation of
the company kit and company registration documents
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2-3 days
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14
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Kaizen will
pass the company registration documents to clients based on the address
provided by client.
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1
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Notes:
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(1) The estimated time is based on the high cooperation between Kaizen and the client.
(2) The estimated time is based on the company does not require any special license and permits. For additional licenses or permits, the time required will be extended accordingly.
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7.
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Certificates and Documents to be returned to Client
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Kaizen will return the following documents and materials to you for your retention and as proof that the company is duly registered:
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(1)
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The Japan Shitenn register form.
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(2)
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The Japan Shitenn representative’s personal stamp.
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(3)
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The Japan Shitenn company stamp and bank stamp.
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(4)
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The Japan Shitenn legal person seal certificate.
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(5)
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The Articles of Associations of the Japan Shitenn.
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(6)
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The certificate of opening notice for Japan Shitenn.
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8.
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Annual Maintenance Fee
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The Japan Shitenn deemed as part of the parent company, so the accounting period is the same as the parent company, and the profits and losses of the Japan Shitenn are counted together with the parent company. However, Japan Shitenn needs to prepare a separate financial statement for their Shitenn. If necessary, Kaizen could provide the service of accounting, such as preparation of the branch financial statements, as well as the employee employment services, payroll service, intra-company transferee visa or business manager visa and other visas application services to our clients. For details, kindly contact Kaizen consultant team.
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References:
1. [Japanese Accounting and Tax Services]
https://www.kaizencpa.com/Services/info/id/354.html
2. [Japanese Visa Service]
https://www.kaizencpa.com/Services/info/id/362.html
SERVICES