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Hong Kong Company Incorporation Standard Package

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Hong Kong Company Incorporation Standard Package

Unless otherwise indicated, the company stated in this quotation refers to a private company limited by shares formed and incorporated in Hong Kong in accordance with the Hong Kong Companies Ordinance.

This package (#HKCLS1) comes with everything that is required by the Companies Ordinance, including company secretary, registered office, designated representative and one corporate bank account in Hong Kong. This fee quoted for this package is valid until 31 March 2024.

Our fee for this Hong Kong company registration standard package is USD1,850, includes handling the formalities to register a company in Hong Kong, provision of a company secretary, registered office address, designated representative for one year and the payment of official registration fee and first year business registration fee.

For the registration of a Hong Kong company, client will need to provide identification documents, such as Hong Kong identity card or passport, and residential address proof, such as utility bill or address of registered office, of each person who will be the member and director. If any member or director is a corporation, a set of the corporate documents of that corporation is needed.

The registration of a company in Hong Kong can be completed within the same day provided that both the member and director are Hong Kong residents or Hong Kong registered company. If the member and/or director is another corporation registered somewhere else, the whole process could take up to 5 working days.

If the business to be carried out in Hong Kong by the new company requires extra licence or permit, we can help apply for such licence or permit and our fees will be quoted upon request.

The fees stated in the quotation are for general reference only and is subject to change from time to time.

Hong Kong Company Registration Services and Fees

Our fee for handling the registration of a company in Hong Kong, including the provision of registered office, company secretary and designated representative is USD1,850.

In particular, our fees cover the following services.

(1)	Hong Kong Company Pre- & Post- Incorporation (a) Name availability check (b) Preparation of Articles of Association and other incorporation documents (c) Professional service fees and government fees for the incorporation and first year business registration (d) Submit the incorporation documents to the Companies Registry (e) Collection of Certificate of Incorporation and Business Registration Certificate (valid for one year) form the Companies Registry once the company is duly incorporated (f) Preparation of compliance corporate kit, including corporate stamps, share certificates, registers and minutes book (g) Minutes of first board meeting/Written resolution
(2)	Company Secretary Kaizen acts as the named company secretary for your Hong Kong company to comply with filing requirements of the Companies Ordinance. (a) Companies Registry (CR) Compliance Alert & Reminders (b) Preparation and filing of Annual Return (c) Keeping of statutory records
(3)	Registered Office Address Kaizen provides a street address as the registered office of client’s Hong Kong company. While providing registered office services, Kaizen will process mails addressed to client’s company by either one of the following ways: (a) Kaizen will open, scan the paper mails received, and send the scanned copies to the client by email. The paper letters will be destroyed one month after the date indicated in the email. (b) Kaizen will forward mails received to the address designated by client once a month. Actual postage will be charged separately. Kaizen will process mails with option (a) by default if no instruction has been received from client. If mails are to be scanned and forwarded immediately, a handling fee of USD10 per batch/time will be charged.
(4)	Designated Representative Kaizen CPA Limited will act as the designated representative of client’s Hong Kong company for one year. The responsibilities of the designated representative include updating and maintaining the Significant Controller Register and liaison and providing assistance relating to the company’s SCR to a law enforcement officer.
Note:
(a)	The fees stated are exclusive of delivery charge, if any.
(b)	The fee quoted above includes the business registration fee for a one-year validity period of business registration certificate. Client can choose to have the business registration certificate with a validity period of 3 years with the payment of the difference fee between the two certificates.

Payment Terms and Methods

Upon receipt of your confirmation of engagement, we will issue and email our invoice together with the wiring instruction to you for your settlement. Please write our invoice number or account number in the message section of the remittance receipt and send a copy of the same to us after fund is remitted. Because of the nature of services, we require full payment in advance. Also, once service is commenced, no service fee will be refunded except in special cases.

We currently accept Hong Kong Dollar check, cash or TT and credit card through PayPal only. If payment is settled through PayPal, extra 5% services fee will be charged.

Basic Structure of a Hong Kong Private Company

The minimum requirements of a Hong Kong company are as follows:

One shareholder, one director, one company secretary, a designated representative and one registered office
Shareholder can be natural person or corporation and no restrictions on nationality
Director can also be another corporation and no restrictions on the nationality; however, at least one natural person be appointed as director
Company secretary can be a Hong Kong resident or company; director can also act as company secretary provided that there are two or more directors
Must designate a Hong Kong resident as its designated representative
Minimum share capital is HKD1; unless otherwise advised, a company will be incorporated with a share capital of HKD10,000 and 10,000 shares

Materials Required for Incorporation of Hong Kong Company

(1)	One photocopy of passport (or identity card for Hong Kong resident) and residential addresses proof (such as utility bill or telephone bill) in respect of each member and director; if any member or director is a corporation, a copy of the registration documents of and the identification and address proof of any member holding 25% or more of interest in that corporation.
(2)	If any member is a corporation, a group chart illustrating the relation between the Hong Kong company and its ultimate beneficiary owner.
(3)	A duly completed Hong Company Incorporation Order Form (including “Know Your Client” due diligence form) (to be provided by Kaizen);

The identification and residential address proof documents of the members and directors need to be certified by Kaizen, or by a practicing CPA or lawyer or attesting officer. If the identification and residential address proof documents are not in English or Chinese, an English or Chinse translated copy may be required.

Company Incorporation and Account Opening Procedures and Timeframe

Normally, the incorporation of a company in Hong Kong can be completed within 2 working days. In the case where any member or director is a legal entity, the process could take up to 5 working days. The number of days is counted from receipt of duly signed incorporation documents by us.

Step	Description	Time (Day)
1	Client confirms engagement of Kaizen for Hong Kong company incorporation; Kaizen issues in voice to client for settlement.	1
2	Client emails the materials listed in Section 5 to Kaizen and at the same time settles Kaizen’s invoice.	Client’s Schedule
3	Kaizen arranges with client to have the identification documents of the member(s) and director(s) verified.	1
4	Kaizen performs a name availability search in the Register of Companies maintained by the Hong Kong Companies Registry.	Client’s Schedule
5	Kaizen prepares incorporation documents and email them to client for signing.	1
6	Client signs the incorporation documents and return the duly signed documents to Kaizen.	Client’s Schedule
7	Kaizen files the incorporation documents with the Companies Registrar for registration. At the same time, Kaizen arranges payment of registration fee.	1
8	The Companies Registry issues the Certificate of Incorporation and Business Registration Certificate (subject to CR’s schedule)	1
9	Kaizen arranges to print and AA and make the company chops (the whole set of documents together is known as company kit)	2
10	Kaizen delivers the company documents to client. Registration completed.	1
Total: 2 days up

Registration Documents Returned to Client after Registration

(1)	Original copy of Certificate of Incorporation;
(2)	Original copy of Business Registration Certificate;
(3)	5 printed copies of Articles of Association;
(4)	20 copies of share certificate;
(5)	One statutory book (members register, directors register and secretaries register);
(6)	Two company stamps;
(7)	A Significant Controllers Register;
(8)	A set of CPA certified corporate documents.

Annual Maintenance

After a company is officially registered in Hong Kong, it is required to comply with the maintenance requirements imposed by the Companies Ordinance and Inland Revenue Ordinance, such as holding annual general meeting, updating books of accounts, auditing of financial statements and filing of profits tax return and employer’s return and etc.

For a more detailed description of the compliance requirements and the related costs, please refer to our article titled “Hong Kong Company Compliance and Maintenance Guideline Note” or please contact and consult our professional accountants.

If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.com or contact us through the following and talk to our professionals:
Email: info@kaizencpa.com
Tel: +852 2341 1444
Mobile : +852 5616 4140, +86 152 1943 4614
WhatsApp/ Line/ WeChat: +852 5616 4140
Skype: kaizencpa

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