(1) |
RO Registration (a) Preliminary consultation in respect of the registration and maintenance of a representative office in Shanghai, China; (b) Liaising and providing advice to as to legalisation of corporate documents for the registration of the representative office in Shanghai; (c) Preparation of registration application documents; (d) Application for RO registration certificate and representative certificate; (e) Carving chops for the RO; (f) Setting up a CNY basic bank account; |
(2) |
Corporate Bank Account Kaizen will help client open a corporate account in Renminbi in Shanghai for client’s representative office. Our services are limited to providing assistance, including preparation of incorporation documents as required by the bank, pre-screen of account application documents, liaison with the bank and arrangement appointment with the bank for the chief representative. |
Note: |
|
(1) |
Our fee stated above does not cover the application for special licence or permit (if the activities of foreign enterprise results in the need of any licence or permit). Kaizen can handle the application of licence and permit and our fees will be quoted upon request. |
(2) |
Our fee stated above does not cover legalisation of corpoarte documnents of the foreign company applying to set up the representative office; |
(3) |
The fee include official filing fees, but does not cover couirer fees. Courier fee, if any, will be charged and billed separately. |
(4) |
If Chinese tax invoice is required, a Value Added Tax and Surcharges of 7.5% will be charged. |
No |
Description |
Fees (USD) |
1 |
Internet Banking Facility (Note 1) |
160 |
2 |
Real-name authentication of the chief representative (Note 2) |
250 |
3 |
Legalization fees for the foreign enterprise (Note 3) |
TBC |
4 |
Translation fees (Note 4) |
TBC |
(1) |
Our service fees stated in Section 1 cover the setting up of a bank account for the new representative office, however, it does not cover the application of internet banking facility. |
(2) |
In the case where the chief representative of a RO is a foreigner or Hong Kong/ Macau/Taiwan resident, then s/he is required to visit the local office of State Administration of Taxation (SAT) in person so as to enable the SAT to verify her/ his passport or Hong Kong/Macau/Taiwan resident’s mainland travel permit. This is what we called real-name authentication with the tax bureau. Failure to complete the real-name authentication will affect the company’s tax related matters, or in the worst scenario, may not be able to file tax returns, with the SAT. Since the chief representative is required to visit the SAT in person to perform the real name authentication, we would recommend that she or he should be accompanied by a local staff, so as to avoid any language or communication problems. Upon request, we can arrange to send a staff to accompany your chief representative to perform the verification. |
(3) |
Our fees stated in Section 1 do not cover the legalization of the identification documents, bank reference letter and other documents of the foreign enterprise. Kaizen is capable to arrange the legalization of incorporation documents for foreign enterprises registered in Hong Kong, Singapore, Taiwan, British Virgin Islands, Cayman Islands and Bermuda and a few other countries. Fees for legalization will be quoted upon request. |
(4) |
Our fee stated in Section 1 does not cover the translation costs for translating the documents prepared by you from English to Chinese or translation of registration documents from Chinese to English. Fees for translation will be quoted upon request. |
|
(1) |
Name of the Representative Office The name of representative office to be registered in Shanghai, China must be in Chinese and must follow the format “Name of Origin Country + Chinese Translation of Name of the Foreign Enterprise + Shanghai Representative Office”. |
(2) |
Identification Documents of the Foreign Enterprise One set of identification documents of the foreign enterprise (investor of the proposed representative office). These include the Certificate of Incorporation and/or Business Registration Certificate, and articles of association (or document of similar nature). |
(3) |
Power of Attorney One copy of power of attorney issued to the person who will sign all the application documents on behalf of the foreign enterprise. |
(4) |
Legalised Bank Reference Letter A copy of bank reference letter in the name of the foreign company. The reference letter should state clearly the type of banking relationship, length of such a relationship and the bank’s comment on the credibility of the foreign company. |
(5) |
Legalised Letter of Appointment for the Chief Representative A letter for the appointment of the Chief Representative and his/her identity documents. |
(6) |
Chief Representative and General Representative (if any) Please provide particulars of the chief representative and general representative, including name, China mobile number, email address, residential address in China, arrival date in China and personal resume. Please also provide a photocopy of the passport and two passport-size colour photos with white background of the chief representative and general representative, if any. |
(7) |
Particulars of Preferred Bank If client has particular preference as to which bank to open the bank account for the representative office, please also provide the name of preferred bank and the designated branch at which the bank account of the representative office is to be established. Otherwise, we will set up the bank account with any bank in the area where the office of the representative office is situated. |
(8) |
Tenancy Agreement One set of original Tenancy Agreement and Leasing Certificate of the office premise to be used by the proposed representative office. the lease agreement should be for a period not less than 12 months and The office premise must be located in a commercial building. |
(1) |
The identification documents of the foreign company, power of attorney, chief representative appointment letter shall be legalised by the Chinese Embassy or Consulate or an attesting officers authorised by the Chinese Government in the country/district where the foreign company is registered. |
(2) |
If any of the documents listed above is not in Chinese, a Chinese translation copy must be provided. |
Step |
Description |
Time (Day) |
|
Preliminary Stage |
|
1 |
Client confirms with Kaizen the engagement of registration of RO (and legalisation of corporate documents) in Shanghai, China; Kaizen issues an invoice to client for settlement. |
1 |
2 |
Client delivers the materials listed in Section 4 to client, at the same time settles Kaizen’s invoice. |
Client’s schedule |
3 |
Client arranges and enters into a lease agreement of the office premise to be used by the representative office |
Client’s schedule |
4 |
At the same time, Kaizen arranges the legalisation of corporate documents of the foreign company (if also being engaged). |
7-28 |
|
Application for Registration |
|
5 |
Kaizen prepares RO registration application documents and deliver them to client for signing. |
1 |
6 |
Client signs off the application documents and return the same to Kaizen by courier. |
Client’s schedule |
7 |
Kaizen will apply for Registration Certificate for the representative office with AIC. |
1 |
8 |
AIC reviews the application and issues the Certificate of Registration |
14 |
|
Post-registration |
|
9 |
Kaizen processes the application for representative certificate |
5 |
10 |
Application for approval for making of Office Stamp (Office Seal) with the Public Security Bureau and arranging the carving the company seal and chops. |
3 |
11 |
Kaizen proceeds to open RMB basic account with the bank chosen by client. |
10-15 |
Total: 6 weeks up |
(1) |
Registration Certificate |
(2) |
Working card of chief representative and other representatives |
(3) |
Representative Office’s chop, financial chop, name chop of the chief representative (optional) |
(4) |
Bank Account Opening Permit and Other Bank Stuffs |
Download:Shanghai RO Registration Procedures and Fees [PDF] |