(1) |
UK Representative Office Registration (a) Answering client’s questions regarding registration and maintenance of a UK Representative Office ; (b) Name availability check; (c) Preparation of application documents; (d) Submission of application documents and payment of Companies House registration fee. |
(2) |
Registered Address Kaizen will provide an address as the Registered Office of your UK Representative Office for a year, to meet the requirements of the UK Companies Act. This registered address service provided by us is limited to meeting the requirements of the Companies Act and receiving government letters on behalf of the client, it is not a place where the client can actually work. If the UK Representative Office expects business letters, we can provide mail forwarding service. Please refer the details in the Section 2 of this quotation. The registered address is arranged by Kaizen, and Kaizen also reserves the right to change the address at any time. If you want to arrange another business address, Kaizen may need to adjust the registration service fee. |
Note: |
|
(1) |
The above quotation includes the service fee of Kaizen and government fees for Representative Office registration. However, it does not include document postage and other miscellaneous expenses that are incurred in the process of company registration. |
(2) |
The above quotation does not include application of franchise license or permit |
No. |
Description of Service |
Fee (GBP) |
1 |
Acting as Tax Representative, annually (Note 1) |
300 |
2 |
VAT Taxpayer registration, one off (Note 2) |
300 |
3 |
Mail forwarding, annually (Note 3) |
300 |
4 |
UK Bank account opening introductory service (Note 4) |
600 |
5 |
Notarization and legalization (Note 5) |
TBA |
(1) |
UK tax regulation does not require a UK Representative Office to appoint a tax representative. However, most of UK Offices appoint professional accounting firm to act as tax representatives. The main responsibilities of a tax representative are as below: (a) Keeping accounting records and calculation tax payable; (b) Communicating and exchanging information with HMRC; (c) Advising on tax planning issues. |
(2) |
Companies (including UK branch, and Representative Office) whose annual operating revenue (the value of taxable products) exceeds the VAT registration threshold must be registered for VAT. If the company's annual operating revenue is less than the VAT registration threshold, the company can choose to register as a VAT taxpayer voluntarily. Once registered as a VAT taxpayer, the company can claim VAT back when it purchases items for business purposes. VAT taxpayers need to declare to the Customs and Consumption Tax Bureau four times a year, that is, once every three months. The deadline for filing returns and paying taxes is generally 1 month and 7 days after the end of the accounting period. Our fee only includes the service of VAT registration and does not include the service of filing value-added tax. |
(3) |
Mails are processed in either one of the following ways: (a) Kaizen will scan and email mails to client’s designated email account once a month. The original mails will be destroyed after 2 months; (b) Kaizen will arrange courier of the mails to client’s designated address once a month. Courier charges will be billed separately. |
(4) |
Kaizen will help client to open a business bank account in UK in the name of the UK Representative Office. According to the bank’s latest requirements, bank account applicants must arrange for all authorized signatories, as well as most of directors (In some cases, all directors and shareholders are required) to go to the bank for account opening interviews in person. Our bank account opening introductory service is only limited to providing assistance, including the preparation of required documents for opening bank account, preliminary review of all materials provided by the client, appointment of an interview with the bank, and forwarding bank letters, etc. The bank has the right to decide whether to accept any company's bank account opening application. If the bank account opening is unsuccessful, Kaizen shall not bear any responsibility and no refund of introductory service fee will be made. |
(5) |
Kaizen can handle notarization procedures of Representative Office registration documents and other business documents in the UK, including certification of international notary or the certification of parent embassies in the UK. Please contact our professional the consultants for further details. |
(1) |
The UK Representative Office can use its parent company name or a different name to do business in the UK. If a different name is used, to company with UK Companies Act, this name is used on any legal documents; |
(2) |
If the parent company needs to disclose its financial statement, the UK Representative Office also needs to disclose its financial statement; |
(3) |
Need to disclose the detailed personal information of the directors of the parent company; |
(4) |
UK Representative Office has no concept of registered capital and no minimum capital requirement. |
(1) |
Registration documents of parent company, including Certificate of Incorporation, Memorandum and Articles of Association,register of shareholders, and register of directors. |
(2) |
A copy of passport and residential addresses proof issued within 3 months (such as utility bill or bank statements) in respect of each shareholder and director the parent company. |
(3) |
A copy of the latest set of accounts that had been disclosed, if the parent company is required to disclose its audited accounts under parent law; |
(4) |
A duly completed “UK Representative Office Registration Order Form” and “Kaizen CCD Form” (provided by Kaizen). |
Step |
Procedure |
Working Days |
1 |
The client entrusts Kaizen to handle registration of UK branch, Kaizen issues an invoice to client |
1 |
2 |
Client delivers the required registration materials to Kaizen by email or post and at the same time settles Kaizen’s invoice |
Client’s Schedule |
3 |
Kaizen verifies identification documents and proof of address provided by the clients via video meeting (client can also arrange the certification by themselves and then return the original certified documents to us) |
Client’s Schedule |
4 |
Kaizen preforms preliminary check of company name |
1 |
5 |
Kaizen prepares the registration documents for the UK Representative Office and delivers the documents to client for signature |
1 |
6 |
Client signs off the documents and return them to Kaizen by Email |
Client’s Schedule |
7 |
Kaizen submits registration application for the
UK Representative Officeto |
1 |
8 |
Companies House reviews the registration application documents and if it finds the documents in order, issues a Certificate of Registration |
7-10 |
9 |
Kaizen produces company kit (including common seal) |
1 |
10 |
Kaizen posts the company kit to client |
Courier’s Schedule |
|
2-3 weeks |
Item |
Service Description |
Fee (GBP) |
Annual Renewal |
||
1 |
Basic annual renewal including registered address and filling of Confirmation Statement |
500 |
|
|
|
Tax Declaration, Accounting and Bookkeeping |
||
2 |
Accounting and bookkeeping (annually) |
600+ |
3 |
Prepare unaudited financial statement (annually) |
300+ |
4 |
VAT Taxpayer registration (one-off) |
300 |
5 |
Acting as Tax Representative (annually) |
300 |
6 |
Preparation and filing of VAT Return (quarterly) |
150+ |
7 |
Preparation and submission of Company Tax Return (annually) |
400+ |