Hong Kong Company Incorporation Procedures and Fees
Unless otherwise indicated, the company stated in this quotation refers to a private company limited by shares formed and incorporated in Hong Kong in accordance with the Hong Kong Companies Ordinance.
Our fee for handling the registration of a private company limited by shares in Hong Kong is USD900, includes handling the formalities to register a company in Hong Kong and payment of official registration fee and first year business registration fee.
For the registration of a Hong Kong company, client will need to provide identification documents, such as Hong Kong identity card or passport, and residential address proof, such as utility bill or telephone bill or bank statement of each person who will be the member and director of the company. If any member or director is a corporation, a set of the corporate documents of that corporation is needed and the identification and address proof of any member holding 25% or more of interest in that corporation.
The registration of a company in Hong Kong can be completed within the same day provided that both the member and director are Hong Kong residents or Hong Kong registered company. If the member and/or director is another corporation registered somewhere else, the whole process could take up to 5 working days.
If the business to be carried out in Hong Kong by the new company requires extra licence or permit, such as real estate agency, travel agency, employment agency or financial services, we can help apply for such licence or permit and our fees will be quoted upon request.
The fees stated in the quotation are for preliminary reference only and do not constitute final transaction terms. All service fees shall be based on the actual quotation provided by our company for each individual case. We reserve the right to adjust pricing at any time without prior notice.
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1.
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Hong Kong Company Registration Services and Fees
Our fee for handling the registration of a private company limited by shares in Hong Kong with a standard articles of association is USD900. In particular, our fee covers the following services.
(1) Performing “Know Your Client” due diligence;
(2) Name availability check;
(3) Preparation of Articles of Association and other incorporation documents;
(4) Professional service fees and government fees for the incorporation and first year business registration;
(5) Submit the incorporation documents to the Companies Registry;
(6) Collection of Certificate of Incorporation and Business Registration Certificate (valid for one year) form the Companies Registry once the company is duly incorporated;
(7) Preparation of compliance corporate kit, including corporate stamps, share certificates, registers and minutes book;
(8) Minutes of first board meeting/Written resolution.
Note:
(a) The fee quoted above includes the business registration fee for a one-year validity period of business registration certificate. Client can choose to have the business registration certificate with a validity period of 3 years with the payment of the difference fee between the two certificates.
(b) The fees stated are exclusive of delivery charges, if any.
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2.
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Optional Services
In additional to company registration, we also provide the following related services to supplement the registration of your Hong Kong company.
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No.
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Services
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Fee (USD)
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1
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Acting as Company Secretary, per annum (Note 1)
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460/pa
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2
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Registered
Office address, per annum (Note 2)
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360/pa
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3
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Acting as Designated Representative, per annum (Note 3)
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200/pa
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4
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Tailor-made
of Articles of Association (Note 4)
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TBA
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5
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CPA certification of incorporation documents
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150
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6
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Bank
account introductory services (Note 5)
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1,000
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7
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Electronic money institution account introductory services
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400
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8
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Certificate
of Continuing Registration
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230
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9
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Notarisation or legalisation of corporate documents (Note 6)
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TBA
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Note:
(1)
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A Hong Kong company is required by the Companies Ordinance to appoint a local resident or resident company to act as its company secretary. Our fee cover the services detailed below:
(a) Companies Registry (CR) Compliance Alert & Reminders;
(b) Named Company Secretary registered with CR for 12 months;
(c) Updating and maintenance of statutory records, including the register of member and directors, register of charges and share transfer register;
(d) Preparation and filing of Annual Return.
Kaizen’s duties, as company secretary, are limited to those listed above only. General secretarial services, including transfer of shareholder, change of director, increase of share capital and preparation of minuets are to be charged separately.
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(2)
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A Hong Kong registered company is required to have a Hong Kong street address as its registered office. The address provided by Kaizen can be used for both the registration of your company and receiving mails from the Hong Kong Government and your business partners.
Two options for handling incoming letters:
(a) Kaizen will open, scan the mails received, and send the scanned copies to your designated email account once a month. The paper letters will be destroyed one month after the date the scanned mails are sent to you.
(b) Kaizen will forward mails received to the address designated by you once a month. Actual postage will be charged separately.
Kaizen will take option 1 by default if no instruction has been received from you during incorporation. If mails are to be scanned and forwarded immediately, a handling fee of USD10 per batch/time will be charged.
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(3)
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Kaizen or its associated company will act as the designated representative of your Hong Kong company. The responsibilities of the designated representative include updating and maintaining the Significant Controller Register (“SCR”) and liaison and providing assistance relating to the company’s SCR to a law enforcement officer.
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(4)
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Unless otherwise instructed by you, we will register your Hong Kong company with the standard Articles of Association. If you consider necessary, you take tailor make the Articles of Association to include whatever provisions that you think fit and meet your specific needs. Kaizen can draft the Articles of Association in accordance with your instructions. Our fee for this service will be quoted upon request.
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(5)
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Kaizen will provide assistance to open a corporate bank account with a bank in Hong Kong for your Hong Kong company, including preparation of certified incorporation documents as required by the bank, reviewing of bank account application documents prepared by client and liaison with the bank in respect of the bank account application. Please note the bank requires at least a director visit their Hong Kong branch personally for the purpose of due diligence. It should also be emphasised that our role is limited to providing assistance and it is the sole discretion of the bank to decide whether to open the bank account or not. We do not assume any reliability should the bank decides not to open the bank account for you.
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(6)
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Kaizen can arrange to have the registration documents notarisation by Notary Public and legalisation by the consulate general and designed attesting officers in Hong Kong. Our fees for these services will be quoted upon request.
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3.
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Payment Terms and Methods
Upon receipt of your confirmation of engagement, we will issue and email our invoice together with the wiring instruction to you for your settlement. Please write our invoice number or account number in the message section of the remittance receipt and send a copy of the same to us after the fund is remitted. Because of the nature of services, we require full payment in advance. Also, once service is commenced, no service fee will be refunded except in special cases.
We currently accept Hong Kong Dollar check, cash or TT and credit card through PayPal only. If payment is settled through PayPal, an extra 5% services fee will be charged.
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4.
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Basic Structure of a Hong Kong Private Company
The minimum requirements of a Hong Kong company are as follows:
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(1)
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One shareholder, one director, one company secretary, one designated representative, one contact person and one registered office;
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(2)
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Shareholder can be natural person or corporation and no restrictions on nationality;
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(3)
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Director can also be another corporation and no restrictions on the nationality; however, at least one natural person be appointed as director;
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(4)
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Company secretary can be a Hong Kong resident or company; director can also act as company secretary provided that there are two or more directors;
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(5)
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Must designate a Hong Kong resident as its designated representative;
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(6)
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Must appoint a Contact Person who is a natural person to serve as the primary contact for matters relating to company registration and ongoing maintenance
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(7)
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Minimum share capital is HKD1; unless otherwise advised, a company will be incorporated with a share capital of HKD10,000 and 10,000 shares.
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5.
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Materials Required for Incorporation of Hong Kong Compan
(1)
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One photocopy of passport (or identity card for Hong Kong resident) and residential addresses proof (such as utility bill or telephone bill) in respect of each member and director; if any member or director is a corporation, a copy of the registration documents of and the identification and address proof of any member holding 25% or more of interest in that corporation;
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(2)
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One photocopy of passport (or identity card for Hong Kong resident) in respect of each contact person;
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(3)
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If any member is a corporation, a group chart illustrating the relation between the Hong Kong company and its ultimate beneficiary owner;
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(4)
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A duly completed Hong Kong Company Incorporation Order Form (including “Know Your Client” due diligence form) (to be provided by Kaizen).
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The identification and residential address proof documents of the members and directors need to be certified by Kaizen, or by a practicing CPA or lawyer or attesting officer. If the identification and residential address proof documents are not in English or Chinese, an English or Chinese translated copy may be required.
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6.
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Company Incorporation Procedures and Timeframe
Normally, the incorporation of a company in Hong Kong can be completed within 2 working days. In the case where any member or director is a legal entity, the process could take up to 5 working days. The number of days is counted from receipt of duly signed incorporation documents by us.
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Step
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Description
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Time
(Day)
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1
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Client
confirms engagement of Kaizen for Hong Kong company incorporation; Kaizen
issues in voice to client for settlement.
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1
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2
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Client emails the materials listed in Section 5 to Kaizen
and at the same time settles Kaizen’s invoice.
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Client’s Schedule
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3
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Kaizen
arranges with client to have the identification documents of the member(s)
and director(s) verified.
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1
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4
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Kaizen performs a name availability search in the Register
of Companies maintained by the Hong Kong Companies Registry.
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Client’s
Schedule
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5
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Kaizen
prepares incorporation documents and email them to client for signing.
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1
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6
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Client signs the incorporation documents and return the duly
signed documents to Kaizen.
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Client’s
Schedule
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7
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Kaizen
files the incorporation documents with the Companies Registrar for
registration. At the same time, Kaizen arranges payment of registration fee.
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1
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8
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The Companies Registry issues the Certificate of
Incorporation and Business Registration Certificate (subject to CR’s
schedule)
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1
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9
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Kaizen arranges
to print and AA and make the company chops (the whole set of documents
together is known as company kit)
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2
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10
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Kaizen delivers the company documents to client.
Registration completed.
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1
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Total: 2 days up
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7.
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Registration Documents Returned to Client after Registration
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(1)
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Original copy of Certificate of Incorporation;
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(2)
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Original copy of Business Registration Certificate;
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(3)
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5 printed copies of Articles of Association;
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(4)
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20 copies of share certificate;
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(5)
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One statutory book (members’ register, directors’ register and secretaries register);
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(6)
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Two company stamps;
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(7)
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A Significant Controllers Register;
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(8)
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Appointment of director(s), company secretary(ies), registered office and related corporate documents.
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8.
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Annual Maintenance
After a company is officially registered in Hong Kong, it is required to comply with the maintenance requirements imposed by the Companies Ordinance and Inland Revenue Ordinance, such as holding annual general meeting, updating books of accounts, auditing of financial statements and filing of profits tax return and employer’s return and etc.
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The above quotations are for preliminary reference only and do not constitute final transaction terms. All service fees shall be based on the actual quotation provided by our company for each individual case. We reserve the right to adjust pricing at any time without prior notice.
If you wish to obtain more information or assistance, please visit the official website of Kaizen CPA Limited at www.kaizencpa.com or contact us through the following and talk to our professionals:
Email: info@kaizencpa.com
Tel: +852 2341 1444
Mobile : +852 5616 4140, +86 152 1943 4614
WhatsApp/ Line/ WeChat: +852 5616 4140
Skype: kaizencpa
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